Google Calendar – Making the Organized Even More Organized

For those of you who know me, I am probably one of the most (if not THE most) organized people you know. I have personal to-do lists, work to-do lists, and I make plans days, weeks, even months in advance (yes, I have plans on my calendar as far out as January, 2013). In fact, the other day I saw an e-card that pretty much described me to a T. It said “Sometimes I write down tasks after I’ve done them, just to get the satisfaction of crossing them off my list.” Well, I can relate to that. I love nothing more than crossing something off my list. In fact, I’m already looking forward to finishing this blog so that I can cross that off.

Until recently, I had two physical calendars. One that my boyfriend and I both used (he’s a planner just like me) to keep track of all of our plans and the other was a Franklin Covey planner that my friend Marissa and I had both ordered for work, where I kept track of all of my work tasks, but also used it to keep track of my personal plans. Besides the fact that I was writing everything down in multiple places, my calendar situation was working out just fine. I was happy, content. That is, until I moved to NYC and my friend Marisa (a different one than mentioned above. I have a lot of friends named Marissa, I know) gave me a tip that rocked my world.

Now, Marisa is one person that might beat me when it comes to organization… Do I see her as a threat, you ask? NO! In fact, I love it. Every time I see her she gives me the best tips. I know that I have a lot to learn from her. Anyway, one of the first times we hung out in New York, I was marking something in my physical calendar (and then probably also marked the same thing in the other calendar) and we had the following conversation:

Marisa: Um, what is that?

Me (confused): Umm… It’s my calendar(s)?

Marisa (laughing): OMG, no. You have to get Google calendar. It’s the best.

Ok, so that was all it took to literally change my life. Google calendar is amazing for so many reasons. For starters, I can add to it anytime from anywhere. I make most of my additions while just sitting on my computer, but if I’m out and about with a friend or at a meeting, I can easily add something from my phone, which Marisa so graciously helped me sync to my computer. If I get an email with a date in it, I just click the date and can add to my calendar that way. I can set reminders for meetings or video shoots on my phone and/or computer, and I think the thing that I love the most is that you can have multiple calendars (which are probably better described as categories) right within your main calendar. I currently have 10. My social calendar, work calendar, travel calendar, birthday and holiday reminders, and appointments are just a few examples. Yes, I am even more organized than you could have ever imagined.

So, how do you get one of these calendars, you ask? Right within Gmail on the top left hand side there are a bunch of options. One of them is Calendar. Click on that and get organizing/planning. What proved to be a little more challenging, however, was syncing the calendar to my phone. I have an iPhone and was set up with a Gmail account on the phone. For some reason, I couldn’t get it to sync that way. The trick was setting up an “Exchange” account instead of a Gmail account. Once I did that (and followed the steps in calendar set-up online to sync it to my phone), I was all good to go.

Still have questions or need help about your Google Calendar or anything else media related? Contact The Media Captain!

Stefanie Parks is the Vice President of The Media Captain 
The Media Captain is a Corporate Video Production and Online Marketing Company in Columbus, Ohio and New York, New York.